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Personal Assistant (M / F)
Mystic CruisesPorto, Porto, PortugalHá 6 dias
Descrição da vagaProven work experience as a Personal Assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organizational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills in English and Portuguese Discretion and confidentiality High School degree
Job Description
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the CEO working life and communication.
- Act as the point of contact between the CEO and internal / external clients
- Screen and direct phone calls and distribute correspondence
- Monitoring CEO`s email and responding if required
- Preparing communication on behalf of the CEO
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and writing minute meeting
- Conducting or preparing any research that the CEO requires
- Source office supplies
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Delegating work in the CEO absence when necessary
- Leading small projects related to the organization
- Various adhoc requests
Qualifications
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Personal Assistant • Porto, Porto, Portugal