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Front Office Coordinator

Front Office Coordinator

Mercan PropertiesPorto, Porto
Há +30 dias
Descrição da vaga

We are looking for a motivated and Front Office Coordinator who will manage a wide range of responsibilities.

This professional will be essential in organizing and enhancing the efficiency of our office, ensuring smooth and professional daily operations.

Key Responsibilities :

Reception and Telephone Service :

  • Be the first point of contact in the office, ensuring reception and greeting of visitors with a courteous and efficient service.
  • Manage phone calls, directing them to the corresponding areas.

Administrative Management :

  • Coordinate daily administrative activities, ensuring office organization.
  • Handle correspondence (including emails, letters, and packages) maintaining a detailed log of all documents sent and received.
  • Maintain an effective and detailed organization system of files and records.
  • Oversee inventory management of office supplies, including ordering new materials as needed.

    • Team Support and Schedule Management :

  • Assist in coordinating daily meetings and events, including room preparation and providing necessary materials.

    • Facilities and Office Maintenance :

  • Coordinate external service providers like Cleaning, Mailing and office supplies.
  • Undertake primary procurement processes like order management, stock and expense tracking.
  • Serve as the point of contact for office facilities and infrastructure issues.

    • Skills and Qualifications :

  • Excellent verbal and written communication skills.
  • Strong organizational and planning competence.
  • Previous experience in administrative or reception roles.
  • Ability to work autonomously and as part of a team.
  • Proficiency in Microsoft Office and other office management tools.
  • Discretion and the ability to maintain confidentiality.
  • Fluency in English (mandatory).

    • Education and Experience :

  • A high school diploma is required; higher education is valued.
  • Proven experience in administrative or reception roles.

    • Join us and be part of a dedicated team committed to excellence. Apply now!!

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    Office Coordinator • Porto, Porto