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Senior Executive Assistant

Senior Executive Assistant

MoonLake ImmunotherapeuticsPorto, Porto
Há +30 dias
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Job Purpose

The Senior Executive Assistant provides a full range of administrative and logistics support to the Executive Board, primarily to the CEO, CSO and CFO. This role requires exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with discretion. This person will act as a gatekeeper, ensuring the executive's time is managed effectively and all tasks are executed seamlessly. This person will be a key player in the Investor Relations (IR) and Business Development (BD) activities of the Company, working under the guidance of the Director of IR & BD.

Key Responsibilities :

  • Executive Support :

Manage the Executive’s calendars, including scheduling meetings, appointments, and travel arrangements.

  • Perform all organizational activities related to the IR and BD activities of the Company, including but not limited to, enrolments in IR events, preparation of investor meeting calendars, coordination of IR dinners, non-deal roadshows and individual meetings
  • Support in BD activities on a need-to basis
  • Support the Head of IR & BD
  • Supporting in preparing and editing correspondence, communications, presentations, and other documents.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives.

    • Handle incoming, emails, and other communications, ensuring timely and appropriate responses.

  • Meeting Coordination :

    • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

  • Liaise with internal and external stakeholders to ensure smooth communication and collaboration.

    • Ensure room / venue set up is complete. For example, catering and key equipment required for the meeting.

  • Travel Management :

    • Arrange high volume and highly detailed travel plans (flights, hotels, transportation, visa, meals) itineraries, and agendas, ensuring seamless execution.

    Prepare and process expense reports and other financial documentation related to travel.

  • Confidentiality and Discretion :

    • Handle sensitive and confidential information with the utmost discretion.

    Ensure compliance with company policies and procedures.

  • Miscellaneous :

    • Perform other duties as assigned by the executive team.

  • Act as a liaison between the executive and other staff members
  • Some travel may be required depending on location.

    • Your profile

    Education :

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.

    • Experience :

  • Demonstrable experience as an executive assistant or in a similar administrative role.
  • Experience supporting C-level executives is highly preferred.

    • Skills and Abilities :

  • English proficiency.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Creativity in finding solutions as part of a team
  • Ability to organize multi-party events
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • High level of professionalism and attention to detail.
  • Ability to work independently and as part of a team.

    • Personal Attributes :

  • Discretion and confidentiality.
  • Proactive and self-motivated.
  • Adaptable and resourceful.
  • Strong problem-solving skills.
  • Flexible and resilient to strive in a fast-paced environment.

    • Work Location :

  • 2 days a week in our brand new Porto Office

    • Why us?

    An exciting job opportunity awaits you!

    MoonLake is a dynamic and innovative company pushing the boundaries of possibility, and we are looking for passionate individuals to join our stellar team.

    What we offer :

    Learning Environment : An opportunity to learn and grow alongside experienced professionals in a supportive and innovative biotech environment.

    Impactful Work : Contribute to ground-breaking projects that have the potential to transform global healthcare.

    Flexibility and Balance : Work remotely / hybrid, enjoying a healthy work-life balance while making meaningful contributions to our team.

    Career Growth : A clear path for career progression, with the chance to take on more responsibilities as you develop your skills.

    Our Core Values

    We look for potential MoonLakers that embody our three core values that drive our pursuit of excellence :

    We do Stellar Science : We aspire to create novel therapies that elevate treatment horizons, with innovative science, and high quality, always.

    We go beyond : We aspire to be positively disruptive in our field, and bold in the way we challenge the norms and each other.

    We unlock value : We aspire to create long-term value for investors and communities.

    About us

    MoonLake Immunotherapeutics is a clinical-stage biopharmaceutical company unlocking the potential of sonelokimab, a novel investigational Nanobody® for the treatment of the inflammatory disease, to revolutionize outcomes for patients.

    We continue to make significant progress in our Global Clinical Development Programs. The company’s focus is on inflammatory diseases with a major unmet need, including hidradenitis suppurativa and psoriatic arthritis – conditions affecting millions of people worldwide with a large need for improved treatment options. MoonLake was founded in 2021 and is headquarted in Zug, with hubs in Cambridge & Porto.

    Further information is available at www.moonlaketx.com

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