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Agency Operations & Systems Coordinator (Freelancer, Remote)

Social KeysPortugal, Portugal

Há 1 dia

Descrição da vaga

Have you worked in digital marketing or social media agencies? Do you know how agency life works — the deadlines, the systems, the juggle? We're looking for someone who’s been in the mix and wants a more flexible, remote role — without the chaos.

We’re a small but growing social media agency working with health and wellness brands and influencers. We specialise in Instagram strategy, content, and community management. Now we need someone who’s sharp, organised, and proactive to keep things running behind the scenes — and support the founder directly.

What the role involves :

Supporting the founder with admin, follow-ups, and helping clear the chaos
Keeping ClickUp up to date and making sure no tasks fall through the cracks
Managing internal processes and keeping docs / systems tidy (ClickUp, Google Drive, SOPs)
Helping with client and freelancer onboarding
Checking in with the team to make sure deadlines and deliverables are on track
Suggesting better ways of doing things — and actually implementing them

What we're looking for :

You've worked inside an agency and understand how they operate

You're confident using ClickUp and other digital tools

You're organised, responsive, and don’t need micromanaging

You're happy working independently and async, but available for quick calls when needed

You take initiative — you notice problems and solve them before being asked

Details :

Part-time : 10–15 hours per week to start

Fully remote, flexible hours — but ideally some crossover with UK / Lisbon time

Long-term freelance role with potential to grow

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Coordinator Remote • Portugal, Portugal