Document Controller

Title : Document Controller

Location : Lisbon

Deliverables of the Document Controlling Service :

• Management of document flow in engineering projects, including reports, drawings, comments, meeting minutes, letters, technical queries, and correspondence records.
• Establish and maintain documentation workflows within the electronic document management system.
• Establish and maintain the Document Distribution Matrix (document distribution list) and the Master Document Register.
• Prepare project-specific Document Management Procedures or establish the document control process, associated records, information flows, etc.
• Transmit project documents to clients.
• Prepare reports for the Project Manager, Discipline Lead, and Engineers regarding document status, delays, risks of delay, progress, etc.
• Identify quality issues in documents, initiate resolution processes with the document author, or escalate internally.

The service must be provided by an entity with experience in this field, preferably in large-scale engineering projects (Oil & Gas, public works, energy).

The required English level is at least B2. Experience with document management platforms (Electronic Document Management Systems) is essential, particularly with M-Files. In the latter case (M-Files), the company may provide specific training.

We foresee a need for 40 hours / week over six months, with the potential for additional hours for an equal period, following the cadence :

Month Additional Workload

July +40%

August +30%

September +20%

October +20%

The service can be performed fully remotely; however, occasional interaction with the end client at their Lisbon office will be required.