Payroll & A1 Operations Specialist

Location:

Porto, Portugal

Reporting to:

Workforce & Operations Team Lead

About us Laista Group is a Lithuanian group of companies operating mainly in workforce leasing, payroll services, recruitment and back-office solutions.

We are currently developing our Portuguese operation and are looking for a hands-on payroll and workforce operations specialist who will help manage the operational side of payroll, employee administration, A1 certificates and posted-worker processes in Portugal.

This is not a purely administrative HR role. We are looking for someone who understands Portuguese payroll in practice, enjoys operational work, is detail-oriented and can take ownership of payroll and compliance-related tasks from start to finish.

About the role As a Payroll & A1 Operations Specialist, you will work under the Workforce & Operations Team Lead and support the day-to-day payroll and workforce administration processes in Portugal.

Your main focus will be Portuguese payroll, A1 certificates, employee administration, posted-worker documentation and communication with external partners, authorities and internal teams.

The role is hands-on and operational. You will be expected to work directly with payroll data, documents, deadlines, legal requirements and employee-related information.

Main responsibilities

Process and support end-to-end Portuguese payroll operations.

Collect, review and validate payroll inputs: working hours, overtime, absences, holidays, allowances, bonuses, contract changes, onboarding and terminations.

Prepare and check payslips, payroll reports, payment files and related payroll documentation.

Ensure payroll-related obligations are completed correctly, including Segurança Social, IRS and mandatory reporting.

Prepare, submit and follow up on A1 certificates and posted-worker documentation.

Support employee posting processes from Portugal to other EU countries.

Coordinate payroll-related information between Portugal and host-country partners, such as the Netherlands, Belgium, Germany or other markets.

Work with employment contracts, employee files, declarations, social security information and other HR administration documents.

Communicate with external payroll, legal, accounting or HR providers when needed.

Contact Portuguese institutions and authorities when clarification or follow-up is required.

Maintain payroll calendars, checklists, procedures and control files.

Support audits and ensure that payroll and employee administration documents are accurate and complete.

Identify payroll, documentation or compliance risks and escalates them in time.

Support the Workforce & Operations Team Lead in building stable and scalable operational processes in Portugal.

What we expect from you

Hands-on Portuguese payroll experience.

Practical experience processing or supporting payroll from inputs to final validation.

Good understanding of Portuguese payroll rules, Segurança Social, IRS, employee administration and labour-law-related payroll obligations.

Practical experience with A1 certificates, posted workers, cross-border employment or employee assignments.

Experience working with employment contracts, absences, holidays, working time, allowances and terminations.

Ability to work with external payroll, legal or HR providers and challenge incorrect or incomplete information.

Strong attention to detail and ability to work with deadlines.

Structured working style: checklists, calendars, documentation and clear follow-up.

Ownership mindset - you do not wait for someone else to solve operational issues.

Ability to communicate clearly with authorities, partners, employees and internal stakeholders.

Fluency in Portuguese and good working English.

Nice to have

Experience in temporary employment, staffing, workforce leasing, employee outsourcing or recruitment agencies.

Experience with payroll involving more than one country.

Knowledge of collective agreements or posted-worker requirements in countries such as the Netherlands, Belgium or Germany.

Experience working in a company where payroll and HR operations are being built or improved.

Experience with SAP, Primavera, PHC, Workday or other payroll / HR systems.

What we offer

A hands-on role in a growing Portuguese operation.

Opportunity to work with international payroll and posted-worker processes.

Close cooperation with the Workforce & Operations Team Lead and the wider Laista Group team.

A role where accuracy, responsibility and initiative are genuinely important.

Hybrid working model.

Competitive salary depending on experience.

Opportunity to contribute to building operational processes from an early stage.

Only shortlisted candidates will be contacted.

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