Analyst HR Shared Services Spanish speaker

Description

About Us

WTW is an award-winning advisory broking and solutions company that supports clients worldwide in transforming risk into opportunities for growth. With a rich insurance heritage dating back to 1828 from the Titanic in 1912 to the Moon Buggy in 1971 WTW brings deep industry expertise and longstanding experience. Our WTW Regional Delivery Center based in the heart of Lisbon brings together a strong global team of more than 400 colleagues who deliver operational excellence every day through innovation and streamlined efficient solutions.

The Opportunity
The HR Services Delivery Specialist - Spanish Market will be based in Lisbon and will provide HR operational support for Spain with a strong focus on Spanish-language service delivery employee lifecycle administration HR case management and accurate execution of documented HR processes.

The role will act as a key Spanish-language resource within the Lisbon HR Services team supporting Spain-related activities and working closely with Regional HR Payroll Employee Relations HRIT and Global Process Owners to ensure consistent service delivery clear handoffs and compliance with global and local process requirements.

What Youll do

1. HR Case Management & Service Delivery

• Within the agreed scope manage employee and manager inquiries through ServiceNow across agreed HR processes for the Spanish market.

• Provide clear accurate and professional support in Spanish and English using approved policies SOPs templates and knowledge resources.

• Review document and follow up on HR cases through ServiceNow or other applicable case management platforms.

• Resolve cases within the agreed scope of HR Services Delivery and coordinate with Regional HR Payroll Employee Relations Legal HRIT or other specialist teams when additional expertise is required.

• Ensure complete and accurate case notes resolution steps follow-up actions and handoff information.

2. Employee Lifecycle & HR Transaction Processing

• Support employee lifecycle activities for Spain including onboarding job changes employee data updates absence-related administration documentation requests and offboarding activities.

• Process agreed HR transactions accurately and in line with documented procedures internal controls and service expectations.

• Validate employee data and documentation to support accuracy audit readiness and compliant execution.

• Coordinate with Payroll HRIT and process owners where transactions require system checks data corrections approvals or handoffs.

• Support high-volume or time-sensitive activities while maintaining quality accuracy and attention to detail.

3. Spanish Market Support & Process Knowledge

• Support Spain-related HR operational activities by applying strong knowledge of HR processes local practices and documented guidance.

• Recognize when a case requires specialist input legal interpretation policy clarification or country-specific decision-making and route it to the appropriate team.

• Contribute to the maintenance of Spain-specific process documentation SOPs templates and knowledge articles.

• Help ensure Spain-related HR Services activities are delivered consistently and within the agreed Delivery scope.

• Act as a practical point of reference for Spanish-language HR Services activity within the Lisbon team.

4. Service Quality Controls & Continuous Improvement

• Apply agreed service standards case categorisation SLA expectations internal controls and quality requirements.

• Support case audits data quality checks and documentation reviews where required.

• Identify recurring operational issues missing guidance unclear handoffs or process gaps and raise them for review.

• Suggest practical improvements to increase efficiency documentation quality and employee experience.

• Participate in knowledge transfer shadowing reverse shadowing and operational readiness activities for Spain-related process transitions.

5. Stakeholder Communication & Collaboration

• Work collaboratively with Regional HR Payroll Employee Relations HRIT Global Process Owners and other HR Services teams.

• Maintain clear and professional communication with employees managers and HR stakeholders.

• Support smooth handoffs between Delivery and specialist teams ensuring ownership and next steps are clear.

• Build effective working relationships in a multilingual and multicultural environment.

• Support a consistent service experience for Spain-related HR operational activities.

Responsibilities

Key Responsibilities

1. HR Case Management & Service Delivery

• Within the agreed scope manage employee and manager inquiries through ServiceNow across agreed HR processes for the Spanish market.

• Provide clear accurate and professional support in Spanish and English using approved policies SOPs templates and knowledge resources.

• Review document and follow up on HR cases through ServiceNow or other applicable case management platforms.

• Resolve cases within the agreed scope of HR Services Delivery and coordinate with Regional HR Payroll Employee Relations Legal HRIT or other specialist teams when additional expertise is required.

• Ensure complete and accurate case notes resolution steps follow-up actions and handoff information.

2. Employee Lifecycle & HR Transaction Processing

• Support employee lifecycle activities for Spain including onboarding job changes employee data updates absence-related administration documentation requests and offboarding activities.

• Process agreed HR transactions accurately and in line with documented procedures internal controls and service expectations.

• Validate employee data and documentation to support accuracy audit readiness and compliant execution.

• Coordinate with Payroll HRIT and process owners where transactions require system checks data corrections approvals or handoffs.

• Support high-volume or time-sensitive activities while maintaining quality accuracy and attention to detail.

3. Spanish Market Support & Process Knowledge

• Support Spain-related HR operational activities by applying strong knowledge of HR processes local practices and documented guidance.

• Recognize when a case requires specialist input legal interpretation policy clarification or country-specific decision-making and route it to the appropriate team.

• Contribute to the maintenance of Spain-specific process documentation SOPs templates and knowledge articles.

• Help ensure Spain-related HR Services activities are delivered consistently and within the agreed Delivery scope.

• Act as a practical point of reference for Spanish-language HR Services activity within the Lisbon team.

4. Service Quality Controls & Continuous Improvement

• Apply agreed service standards case categorisation SLA expectations internal controls and quality requirements.

• Support case audits data quality checks and documentation reviews where required.

• Identify recurring operational issues missing guidance unclear handoffs or process gaps and raise them for review.

• Suggest practical improvements to increase efficiency documentation quality and employee experience.

• Participate in knowledge transfer shadowing reverse shadowing and operational readiness activities for Spain-related process transitions.

5. Stakeholder Communication & Collaboration

• Work collaboratively with Regional HR Payroll Employee Relations HRIT Global Process Owners and other HR Services teams.

• Maintain clear and professional communication with employees managers and HR stakeholders.

• Support smooth handoffs between Delivery and specialist teams ensuring ownership and next steps are clear.

• Build effective working relationships in a multilingual and multicultural environment.

• Support a consistent service experience for Spain-related HR operational activities.

Qualifications

What Youll Bring

• Bachelors degree in Human Resources Business Administration or a related field or equivalent professional experience.

• Minimum 3 years of in HR Operations Shared Services customer service or administrative support experience preferably in a multinational environment.

• Strong hands-on experience in HR administration employee lifecycle activities employee data management or HR case handling.

• Ability to follow documented processes SOPs and controls with accuracy and consistency.

• Strong attention to detail data accuracy and documentation quality.

• Experience using HRIS and case management platforms such as Workday SAP Oracle ServiceNow ServiceNow or similar tools.

• Strong verbal and written communication skills with the ability to provide clear professional and empathetic service.

• Native or professional proficiency in Spanish and fluent written and spoken English are required while Arabic language skills would be highly desirable and considered a strong advantage.

Skills & Competencies

• Process Discipline: Strong adherence to SOPs controls and quality standards.
• Judgment & Autonomy: Confident decisionmaking
• Cultural Intelligence: Comfort operating within Spanish cultural and regulatory norms.
• Attention to Detail: High accuracy in documentation and transactions.
• Collaboration: Strong partnership with Spanish Regional HR stakeholders.

Why WTW

At WTW we offer more than just a jobwe offer a career. Heres what you can expect:

• Work-Life Balance:Enjoy flexible working hours and hybrid working options to suit your lifestyle.
• Competitive Compensation:Benefit from an attractive performance-related remuneration system.
• Global Exposure:Join an international consultancy with the security of a global corporation and renowned clients.
• Career Development:Experience a steep learning curve and ample opportunities for individual career growth through on-the-job learning and specialist training.
• Collaborative Culture:Work in a collegial appreciative and dynamic environment where decisions are made together.
• Impactful Work:Quickly take on responsibility and make an impact with direct customer contact.
• Community and Celebration:Participate in corporate events and celebrate our successes together.

Join Us!

Be part of a team that values innovation excellence and collaboration. At WTW your career is more than just a jobits a journey. Apply now and turn your potential into success with WTW!

Willis Towers Watson is an equal opportunity employer.

Required Experience:

IC

Employment Type : Full-Time
Department / Functional Area: Operations
Experience: years
Vacancy: 1