HR & Payroll Specialist

Our mission

Ivy Partners is a Swiss consulting company supporting organisations in their strategic, technological and organisational challenges.

As we continue to grow our activities in Portugal, we are looking for an HR & Payroll Specialist to join our team in Lisbon and take ownership of our local HR operations.

Your role

You will be the key HR contact for our Portuguese operations, with a strong focus on Payroll, HR Administration and employee support.

Working closely with our HR Director, Finance team and local management, you will ensure smooth HR operations while contributing to a great employee experience.

Your responsibilities

Payroll & HR Operations

- Coordinate the monthly payroll process, from preparation of variables to final validation - Manage Social Security declarations and contributions - Handle absences, sick leave and attendance administration - Prepare employment contracts, amendments and HR documentation - Ensure compliance with Portuguese labour legislation and HR requirements

Employee Lifecycle

- Coordinate onboarding and offboarding processes - Manage new hire declarations and contractual changes - Monitor probation periods and contract renewals - Act as a key HR contact for employees and managers in Portugal

HR & People

- Support managers on day-to-day HR matters - Coordinate with local institutions and external HR partners - Contribute to employee development, training and HR initiatives - Help continuously improve our HR processes and employee experience

What we're looking for

- Previous experience within a consulting company or professional services environment is highly valued - Solid experience in Payroll and HR Administration in Portugal - Good knowledge of Portuguese labour law and Social Security processes - Comfortable managing HR topics autonomously from A to Z - Organised, reliable and detail-oriented - Strong communication skills and a genuine service mindset

Languages

- Portuguese: Native - English: Professional - French is a strong advantage

Why join Ivy?

This is not just an administrative HR position. You will have real ownership of our Portuguese HR operations and work closely with both our Lisbon and Swiss teams.

We offer:

- Autonomy and ownership - An international and entrepreneurial consulting environment - Direct exposure to management - Opportunities to expand your responsibilities as Ivy grows - A collaborative and people-oriented culture

Ivy is also about

Care | Creating an environment where people can grow and feel supported.

Trust | Building relationships based on transparency and professionalism.

Innovation | Continuously improving the way we work.

Responsibility | Taking ownership and creating a positive impact.