Project Coordinator - Big4 Background

A dynamic European investment firm with offices across several international financial centres is expanding its operations in Lisbon to support its continued growth and the insourcing of key business functions.

About the Role

The firm is seeking an experienced and motivated Project Coordinator to support the delivery of a broad portfolio of business transformation initiatives. Working closely with internal teams, external consultants, and third-party vendors, the successful candidate will help coordinate projects from initiation through to implementation, ensuring activities are delivered effectively and aligned with business objectives.

The transformation portfolio includes projects focused on strengthening data governance, improving operational efficiency through process automation and system integration, enhancing business processes, and supporting the implementation of technology solutions across the organisation. This role offers exposure to a wide variety of strategic initiatives and stakeholders across the business

Functions:

• Support the coordination and delivery of business transformation, change, and technology projects across the organisation.

• Coordinate vendor selection processes, including organising working groups, managing project documentation, facilitating stakeholder engagement, and supporting contractual and onboarding activities.

• Manage vendor onboarding activities by coordinating due diligence processes across multiple business functions, ensuring all requirements are completed in a timely manner.

• Maintain project plans, RAID logs, documentation, budgets, and action trackers to support effective project governance and delivery.

• Organise and facilitate project meetings, workshops, and status updates, ensuring actions, risks, and issues are appropriately monitored and escalated where required.

• Support project reporting, governance activities, and communication between business teams, technology teams, consultants, vendors, and other key stakeholders.

• Assist with change management and communication initiatives to support successful project implementation and stakeholder adoption.

• Contribute to the continuous improvement of project management processes, tools, and ways of working across the transformation function.

Skills required:

• Qualifications: Degree in Business Management, Project Management, Information Systems, Finance, or a related discipline. Relevant certifications are advantageous.

• Experience: Previous experience supporting or coordinating business, operational, change, or technology projects.

• Project Delivery: Experience working within transformation, system implementation, process improvement, or change programmes is highly desirable.

• Organisation: Strong organisational and planning skills, with the ability to manage multiple priorities and deadlines simultaneously.

• Communication: Excellent communication and interpersonal skills, with the ability to engage effectively with both business and technical stakeholders.

• Stakeholder Management: Professional and confident approach when interacting with internal teams, senior stakeholders, vendors, and external partners.

• Problem Solving: Proactive, detail-oriented, and solution-focused mindset.

• Industry Exposure: Experience within Financial Services, Investment Management, Private Equity, or other professional services environments would be advantageous but is not essential.

• Systems: Strong Microsoft Office skills, particularly Excel and PowerPoint; familiarity with project management tools is beneficial.

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