Procurement Admin Officer

Company

kp is a globally recognised leader in the packaging and specialty film industry, renowned for its unwavering commitment to sustainability and innovation. The need to act on climate change has never been clearer so we incorporate sustainability into everything we do by #InvestingInBetter - creating innovative products that enhance product protection, shelf life and contribute to reducing the overall carbon footprint.

At kp, we are passionate about ensuring our customers' satisfaction, and we strive to achieve this goal by focusing all our efforts on meeting their evolving needs. Our dedication to drive a positive change in the packaging industry with a focus on quality and sustainability has earned us a reputation as a trusted partner for businesses worldwide.

Job title: Procurement Administrative Officer
Reporting to: Procurement Center of Excellence Team Lead
Organisation: kp Business Services, Porto – Portugal

Purpose of the job: kpBuS is the center of excellence within kp, nestled in the dynamic city of Porto, Portugal. As an integral part of the Shared Service Center, we extend our specialized services to over 50 entities spanning across Europe and North America. Fueled by an unwavering commitment to continuous improvement, our mission is to streamline and optimize financial processes, simplifying complex financial workflows to empower businesses to channel their energy towards sustainable growth. In addition to the existing services, a Procurement Center of Excellence (PCoE) is stablished in Porto in 2024 with the objective to strengthen kp’s Purchase-to-Pay process and to make us a stronger partner towards our suppliers.
kp is looking for a dynamic Procurement Administrative Officer to provide administrative support to the procurement team, facilitating the procurement process, and ensuring compliance with organizational policies and procedures. This role involves coordinating and managing documentation, communicating with vendors, and assisting in the overall procurement activities.

Your responsibilities:

• Handle the full lifecycle of Operational Procurement processes of either the Purchase Requisition – Purchase Order – Deliver
• Be the first point of contact for (international) suppliers
• Answer to requests and questions, while creating a positive experience with every relevant touchpoint to demand owner
• Build up a solid knowledge base of kp Procurement processes
• Set up and maintain contracts in the system
• Monitor purchasing requisitions, create and monitor purchase orders, trigger approval workflows and clarify any inconsistencies and errors prior to send-out, while ensuring process of delivery model is maintained to defined timings and targets
• Ensure quality and correctness of master data where needed
• Maintain forms and update prices
• Processing general administrative tasks of the department
  

Your profile:

• Relevant work experience in Admin Procurement or related areas (>1,5 years)
• Degree in business, economics or equivalent / higher education
• Professional working proficiency in English. Another European language (Portuguese, German, Italian, French, Polish, Spanish) preferred
• Excellent communication skills and a customer-centric, service-oriented mindset
• Assertiveness, flexibility, resilience
• Good MS-Office skills
• Basic experience in SAP and/-or JDE
  
  

Unspecified Duties: This job description reflects the immediate requirements and objectives of the role. It is not an exhaustive list of duties but gives a general indication of the work undertaken which may vary in detail in light of changing demands and priorities.